Bay Village Apartments Window Replacement

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The New Bedford Housing Authority (Awarding Authority) will receive bids for Window Replacement Project at the Bay Village Apartments, located in New Bedford, MA.  The estimated construction cost of this Project is $730,000.  Sealed General Bids will be received electronically until 4:00PM on October 9, 2020, at which time they will be publicly opened, forthwith online.  General Bidders shall be DCAMM certified in Doors/Windows.


All General Bids shall be accompanied by a bid deposit in the form of a certified, cashier’s or treasurer’s check issued by a responsible bank or trust company made payable to the New Bedford Housing Authority or a bid bond, in an amount not less than five percent (5%) of the value of the bid.


The successful bidder will be required to furnish a Performance Bond and a Labor and Material (Payment) Bond each in the amount of one hundred percent (100%) of the contract sum.  Bonds shall be obtained from a surety licensed to do business in the Commonwealth of Massachusetts and the form shall be satisfactory to the New Bedford Housing Authority.  The cost of such bonds shall be included in the bid price.


Deposits may be electronically paid or must be a check.   This deposit will be refunded for up to two sets for general bidders and for one set for sub-bidders upon return of the sets in good condition within thirty days of receipt of general bids. Otherwise the deposit shall be the property of the Awarding Authority.


Bidders requesting Contract Documents to be mailed to them shall include a separate check for $40.00 per set for UPS Ground (or $65.00 per set for UPS overnight), payable to BidDocs ONLINE, Inc., to cover mail handling costs.


THIS PROJECT IS BEING ELECTRONICALLY BID AND HARD COPY BIDS WILL NOT BE ACCEPTED.  Please review the instructions in the bid documents on how to register as an electronic bidder.  The bids are to be prepared and submitted at .  Tutorials and instructions on how to complete the electronic bid documents are available online (click on the “Tutorial” tab at the bottom footer).


Attention is directed to the Davis-Bacon Act Wage Determinations, a copy of which is included in the Contract Documents and will be made a part of the Contract.


Bidding procedures and award of the Contract and Subcontracts shall be in accordance with the provisions of Chapter 149, Sections 44A through 44J inclusive, of the General Laws of the Commonwealth of Massachusetts, including all current amendments; and the guidelines established by the Deputy Commissioner of the  Commonwealth of Massachusetts Division of Capital Assets Management (DCAMM), dated June 30, 1981.


General bidders must be certified by the Division of Capital Asset Management and Maintenance (DCAMM) in the following category of work – Doors/Windows and must submit a current DCAMM Certificate of Eligibility and signed DCAMM Prime Update Statement (Form CQ 3).


A pre-bid conference will be held at 10:00 AM, local legal time, on September 30, 2020 at the Bay Village Apartments Maintenance Office, 190 Acushnet Ave. Weston Ave., New Bedford, MA.  All bidders are invited to attend.  Please be advised that all attendees will be required to sign-in, and are to adhere to all State, City and NBHA Covid 19 Guidelines. Face coverings are to worn at all times when on NBHA property, no exceptions.


The Awarding Authority is exempt from sales and federal excise tax to the extent permitted under law. Bidders should not include such taxes in figuring or in references to any bid.


Commonwealth of Massachusetts General Laws Section 149, Sections 44A through 44L and Chapter 30, Sections 39F through 39P, are incorporated herein by reference.  Any inconsistency between the Invitation to Bid, Instruction to Bidders, Bid Forms, Conditions of the Contract, and any other Contract Documents and these statutes, or any other applicable statutes, bylaws, or regulations existing on the date on which the bids are to be received, shall not be grounds for invalidating the bidding procedures, but, where required by law, such statute, bylaw, or regulation shall be deemed to govern.


The Awarding Authority reserves the right to waive any irregularities in or to reject any and all bids, if it be in the public interest to do so, and to act upon the bids and make its award in any lawful manner.


A brief description of the Project Scope and Schedule is as follows:



General Bidders are to be DCAMM certified in Doors and Windows.  The project scope consists of window replacement at the Bay Village Apartments in New Bedford, MA.  The general scope of the construction work is as follows:


Complete removal and replacement of the existing windows, as indicated on the project drawings.  Windows shall be replaced with new, energy efficient, vinyl window systems with low-e, insulated glass panels.  Windows shall be double-hung configuration.  All windows shall be equipped with window opening control devices complying with ASTM F 2090.


The Contractor shall be responsible for the complete removal and legal disposal of the existing window systems, including, sash, frame, blocking, trim and related hardware and all work required to carefully remove the noted components, as indicated on the drawings.  Note: Contractor shall only remove the current windows, including frame and sash.  The metal frame of the original metal windows that were original to the building, shall remain.  Contractor shall coordinate all demolition work to provide a secure and weathertight building, until the new window systems have been installed.








Project out to bid……………………………………………………… September 23, 2020

On-site Pre-Bid Meeting……………………………………………. September 30, 2020 at 10:00 a.m.

General Bid Questions Due………………………………………. October 2, 2020 at 5:00 p.m.

Response to Questions By……………………………………….. October 5, 2020 at 5:00 p.m.

General Bids Due………………………………………………         October 9, 2020 at 4:00 p.m.


A contract is expected to be promptly awarded to the lowest responsible and eligible bidder.  The construction phase is expected to commence upon the completion of the shop drawing phase, with the work to be completed by April 30, 2021.  The work hours shall be as follows: Monday through Friday 8:00 am to 5:00 pm., Saturdays with prior permission.


All bids shall remain in effect for 30 days, Saturdays, Sundays, and legal holidays excluded after opening of General Bids.  Successful bidders shall agree to commence work and complete the Work in accordance with the dates set forth in the Bidding Documents.


The New Bedford Housing Authority reserves the right to award or not award the project.




“An Equal Opportunity Employer”

Contract Filesize: 80.0 KB
Contract ID#: NBHA 059-2020
Date Contract added: 09/24/20 12:00 PM
Closing Bid Deadline: 10/09/20 4:00 PM
Contract Status: Awarded

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The New Bedford Housing Authority cannot track vendors, bidders, or proposers who download an IFB or RFP therefore all bidders, vendors and proposers who download an IFB or RFP are responsible for checking the website periodically for any addenda to the IFB or RFP issued by the New Bedford Housing Authority. Addendums could be issued up to 48 hours before the bid closing.

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Awarded To

NENA Construction Inc